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Are you a polished professional who thrives in a busy environment? An established business in Farmville, NC, is seeking an Experienced Administrative Support Specialist. We are looking for a reliable individual who can balance high-level administrative tasks with a friendly, professional presence at our client’s front desk/front office.

Full-time, elect-to-hire, 8:00 a.m. – 5:00 p.m.

Rate of pay: starting at $16.00/hour

Job Duties: 

• Switchboard Operations: Manage a multi-line switchboard with efficiency—routing calls, taking detailed messages, and ensuring callers are connected to the right department.
• Reception: Greet clients and visitors with a welcoming demeanor and maintain a tidy, professional reception area.
• Data & Reporting: Utilize Microsoft Excel extensively for data entry, tracking, and report generation.
• Document Processing: Prepare correspondence and business documents using both modern and legacy software.
• Mail & Logistics: Coordinate appointments and manage incoming/outgoing mail. This position will be responsible for daily post office runs to ensure timely delivery and collection of office correspondence.
• Office Organization: Assist with general filing and daily office tasks to keep operations running smoothly.

Technical Qualifications

• Microsoft Office Suite: High proficiency is required, specifically in Microsoft Excel, which is a primary tool for this office.
• WordPerfect: Knowledge of WordPerfect is a significant plus.
• Phone Systems: Previous experience operating a multi-line phone system or switchboard is essential.

Professionalism: Ability to handle confidential information with the utmost discretion

• Experience: Minimum (3) years of experience in a professional office or receptionist setting.
• Communication: Excellent verbal and written communication skills with a focus on "customer-first" service.
• Reliability: Must have a valid driver’s license and reliable transportation for daily post office visits.
• Attention to Detail: Accuracy in data entry and message-taking is non-negotiable.
• Transportation: Must have reliable transportation.