Construction Project Administrative Assistant

Greenville, NC 27858

Posted: 11/21/2023 Industry: Other Pay Rate: To be determined

Job Description

A local construction company is seeking a highly organized and detail-oriented individual to join their team as a Construction Project Administrative Assistant.

  • Provide administrative support to project managers and other staff.
  • Answers all incoming calls and visitors to the office.
  • Back up support for the purchase order or job order numbers
  • Manages the word processing presentation of correspondence, i.e., proposals, letters, base bids, change orders, job lists
  • File management manually and computerized.
  • Files AR and equipment cost invoices.
  • Manages certificates of insurance for workman’s compensation and general liability when vendors insurance expires or for new vendors.
  • Manages outgoing mail and the postage meter.
  • Compiles operations and maintenance manuals at the end of projects.
  • Files closed out projects ensuring documentation completeness.
  • Scanning and linking AP invoices into document management program.
  • Preparation of notebooks for new projects.

Job Requirements

  • 2+ years of experience in an administrative role, preferably for a construction environment
  • Experience with Microsoft Office Suite and project management software
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team.
  • Attention to detail.
  • Excellent communications skills, both oral and written


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