Growing property Management company is seeking an Accounting Administrative Assistant to assist the General Manager and Community Association Managers with the bookkeeping for the community associations, additional tasks may be assigned for business accounting functions as well.

Typical Job Duties (may perform some or all of the duties)

• Homeowner Account Management:
• Assist homeowners in answering questions about their ledgers and send ledgers to homeowners when requested.
• Process new homeowner accounts by entering correct information into the software system and posting billing entries.
• Post billing entries for dues monthly.
• Process delinquencies by posting late fees and send late statements monthly.
• Send delinquency notices for collections.
• Financial Processing and Reporting:
• Review and enter check payments received.
• Enter journal entries into the system.
• Review and enter invoices received. Code to correct budget line items.
• Save scanned invoices to the software system weekly.
• Print deposit slips and assist with depositing checks when needed.
• Run monthly recurring payables in the software system.
• Annual and Administrative Tasks:
• Assist with budget preparation annually and enter budgets into the software system.
• Work with a banking representative to investigate any payment posting issues.
• Update billing records annually.
• Order coupon books and annual dues statements.
• Request updated certificates of insurance for vendors when insurance expires and update in the system so that checks can be written.
• Assist with closing out association files and transferring documents.
• Assist with tax return preparation document gathering.
• Complete special accounting projects as assigned.
• Occasionally cover the front desk/general office duties in the absence of other team members.

Qualifications

• Some experience in bookkeeping or accounting administrative roles is highly preferred, but not required. 
• Strong attention to detail and a high degree of accuracy are essential.
• Proficiency in  Microsoft Office Suite (especially Excel) is required - accounting software is preferred.
• Excellent organizational and time management skills.
• Ability to communicate clearly and professionally with homeowners, vendors, and team members.
• A proactive attitude and the ability to handle confidential information responsibly.
• Degree in accounting, business or related field is highly preferred.