The primary focus of this position is providing exceptional administrative and project support to a team of engineers and inspectors, particularly during the bidding and construction administration phases. If you are a multi-tasker who thrives on keeping projects running smoothly from start to finish, we want to see your resume!!

Key Responsibilities

General Office Operations & Support

• Team Support: Provide direct administrative assistance to engineers and inspectors.
• Front-of-House: Serve as the primary point of contact for visitors, incoming calls, messages, and daily mail.
• Facilities & IT: Maintain office conditions, coordinate necessary repairs, liaise with facility vendors (cleaning, security, maintenance), and collaborate with the IT department on office equipment.
• Financial Admin: Receive and process incoming checks; review and approve office timesheets and expense reports.
• Data Management: Manage filing systems, including the creation of file folders utilizing a standardized numbering system.

Bidding & Construction Administration

• Bidding Process: Advertise bids in newspapers, issue memos to contractors and DBEs, distribute plans/specs to owners, contractors, and plan rooms, and assist with bid tabulations.
• Construction Support: Create and distribute contract documents and supporting materials; prepare executed specification books.
• Compliance: Conduct certified payroll reviews and process contractor pay requests.
• Meeting Coordination: Support pre-construction and progress meetings (prepare roster sign-ins, draft and distribute meeting minutes) and develop Inspector notebooks.